Your external event and meeting department
Meetings, hotel bookings, attendee management and events – all professionally organised, without requiring additional internal resources.
Many companies today face the challenge of completing more projects with leaner teams. Meetings, offsites, conferences, customer events and staff events must continue to be planned and implemented, while internal resources are limited.
OPEN DOOR Corporate Services takes on these tasks as an external partner – flexibly, efficiently, and precisely when you need support.
With over 25 years of experience in planning and implementing corporate events, we help companies to relieve internal teams and ensure professional processes.
Your advantages
More time for your core business
Your specialist departments, assistants, HR or marketing teams will no longer have to worry about hotel research, participant lists, quote comparisons or event logistics.
Flexible resources instead of fixed costs
Utilise professional event and meeting services precisely when needed – without building up additional staff.
A single point of contact for everything
From hotel bookings and participant management to complete event organisation, you’ll receive all services from a single source.
Better purchasing conditions
Through our network of hotels, locations, service providers and partners, you benefit from professional negotiations and market-appropriate conditions.
Scalable for any company size
Whether it's a single management meeting or a nationwide event series – we provide project-based or ongoing support as an external event department.
Our Services
Meeting Management
- Meetings for management
- Sales Meetings
- Workshops
Strategy meetings
Leadership Offsites
Project kick-offs
Hotel and Venue Sourcing
Hotel search
Conference hotels
- Location-Sourcing
- Quote comparison
Contract negotiations
Contingent management
Participant management
Invitation management
Participant registration
Rooming Lists
Participant communication
- Check-in processes
Reporting
Event Operations Outsourcing
We permanently or project-specifically take over the tasks of an internal event department and act as a central interface between companies, hotels, venues and service providers.
FAQs
Frequently Asked Questions about OPEN DOOR Corporate Services
Corporate Services can be understood as a range of support functions and activities that help a company operate efficiently and effectively. This typically includes areas such as: * **Administration:** General office management, record-keeping, and logistical support. * **Human Resources (HR):** Recruitment, employee relations, payroll, benefits administration, and training. * **IT Support:** Managing hardware, software, networks, and technical assistance for employees. * **Finance and Accounting:** Managing financial records, budgeting, invoicing, and financial reporting. * **Legal and Compliance:** Ensuring the company adheres to all relevant laws and regulations, managing contracts, and corporate governance. * **Facilities Management:** Maintaining the physical workspace, managing leases, security, and office supplies. * **Communications:** Internal and external communications, public relations, and marketing support. Essentially, Corporate Services are the backbone of a business, handling the essential operational tasks that allow the core business activities to function smoothly.
OPEN DOOR Corporate Services supports companies in the professional organisation of meetings, conferences, offsites, hotel bookings, delegate management and corporate events. As an external partner, we take on organisational tasks that often tie up a lot of time and resources internally.
Corporate services are suitable for a wide range of companies, particularly those that are: * **Growing or expanding:** As companies scale, their administrative, financial, and legal needs often become more complex and time-consuming. Corporate services can help manage this growth efficiently. * **Seeking to streamline operations:** Businesses looking to outsource non-core functions to focus on their main activities and competencies can benefit greatly. * **Operating internationally:** Companies with cross-border operations often require specialised knowledge in areas like international tax, compliance, and company formation in different jurisdictions. * **Facing regulatory changes:** Keeping up with evolving legal and financial regulations can be challenging. Corporate service providers stay abreast of these changes and ensure compliance. * **Needing specialised expertise:** Companies that require expert advice in areas like accounting, legal, human resources, or IT, but cannot justify hiring full-time specialists, can find value in outsourcing. * **Start-ups and SMEs:** These businesses may not have the resources or expertise to handle all administrative and compliance tasks internally. * **Larger corporations:** Even large enterprises can use corporate services for specific projects, international subsidiaries, or to enhance efficiency in certain departments. * **Companies undergoing mergers or acquisitions:** These complex processes often require significant administrative and legal support that corporate services can provide.
Our services are particularly aimed at medium-sized companies, corporate groups, and international firms with locations in Germany. Companies that regularly organise meetings, workshops, offsites, or events but do not wish to set up or maintain their own event department will benefit especially.
Does OPEN DOOR take on individual projects or also long-term tasks?
Both. We support companies on a project basis for individual events or on a permanent basis as an external event and meeting department. The scope and collaboration will be tailored to your individual needs.
What services can be outsourced?
- Meeting Management
- Hotel and Venue Sourcing
- Participant management
- Transfer logistics
- Room allocations and rooming lists
- Offsites and retreats
- Company events
- Incentives
- Team events
- Service provider management
- Event Logistics
Can you completely replace our internal events department?
Yes. Many companies use OPEN DOOR as their external events department. We take care of the operational organisation and coordinate hotels, venues, service providers and participants, while your team focuses on the content.
We'd be delighted to provide you with information on working with Open Door. However, we'll need to clarify the context first. Could you please tell us a bit more about what you're interested in? Are you looking for information on: * **Becoming a tenant with Open Door?** * **Working for Open Door as an employee?** * **Partnering with Open Door in a business capacity?** * **Receiving services from Open Door in another capacity?** Once we have a better understanding of your needs, we can explain the specific process for collaboration.
Following an initial consultation, we analyse your needs and develop a bespoke service package. We then undertake the desired tasks either in full or as a supplement to your existing internal structures.